Help Documents

ADG will continue to update this web site with Help Documents regarding common tasks our customers need assistance with. The documents are grouped by application. Select the desired document to open and view.

Year End Assistance

Fiscal Year End - Assistance in helping you close the fiscal year of your organization. Applications that have some fiscal year end requirements have tips on what to do. If the calendar year is the same are the fiscal year, this document provides the same information as the Calendar Year End Help Document.

Calendar Year End - Lists tasks to complete prior to posting in a new calendar year. Modules that have specific calenar year end tasks include: System Administration, Payroll, Accounts Payable/Purchasing, and Accounts Receivables. If your fiscal year is the same as the calendar year, the use the Fiscal Year End Document.

Fund Accounting

A/P Eft Payment Setup - Discusses the process of setting up the system to pay vendors using electronic funds transfers instead of a check.

Payroll - 2012 Federal Tax Rates - This pdf document shows the federal tax rates. IRS Publication 15 which shows all changes to the Federal Tax Rates was released 01/11/2012. The Withholding Allowance/Personal Excemption increased to $3,800. The Marred and Single tables were also changed. The FICA employee contribution rate remains at 4.2% and the employer rate remains at 6.2%. The maximum FICA Taxable Wage value changes to $110,100. Medicare rates remain unchanged for 2012.

Payroll - Overtime Averaging - Explains and provides and example of how the two different Overtime Averaging options work to be in compliance with Federal Labor Standards.

Payroll - Workers Comp Report Change - Shows how to change the payroll system type codes to create the correct totals for the report because of report the different calculations of overtime (1.5, 2, 2.5 regular wages)

DocManager Setup Guide - This Guide demonstrates how to setup DocManager with the Fund Accounting System. DocManager requires a Progress Windows Client. DocManager allows you to attach local files (docfile) to a Vendor, Employee, Purchase Order, or Requisitions. The docfile may then be opened and viewed from anywhere.

TimeCard and Leave Request Manual - The manual steps you through setting up and using TimeCard and Leave Request System. The manual includes using the web interface.

Utility Billing

Proration Calculation - Explains how the proration calculation work for initial and final bills - assuming proration is turned on.

Period End Balancing - Reviews the process of balancing the Utilites accounts receivables balance with the General Ledger.

Fixed Assets

Depreciation Calculation - Explaination of the asset depreciation calculation process which is based on un-depreciated value and months remaining.

Building Permits and Code Enforcement

DocManager Setup Guide - This Guide demonstrates how to setup DocManager with the Building Permits and Code Enforcment System. DocManager requires a Progress Windows Client. DocManager allows you to attach local files (docfile) to an Application, Permits, or Code Enforcement Complaint. The docfile may then be opened and viewed from anywhere.

Court Management

DocManager Setup Guide - This Guide demonstrates how to setup DocManager with the Court Management System. DocManager requires a Progress Windows Client. DocManager allows you to attach local files (docfile) to a Court Case or Probation information. The docfile may then be opened and viewed from anywhere.