American Data Group, Inc.

Integrated Enterprise Software
Solutions for Government


(303) 741-5711 - Phone
(303) 741-4966 - Fax


(303) 506-3710 - Phone
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Help Documents

ADG will continue to update this web site with Help Documents regarding common tasks our customers need assistance with. The documents are grouped by application. Select the desired document to open and view.

COVID-19 Leave Tracking per IRS Guidelines for Families First Coronavirus Response Act

The IRS announced guidelines for tracking paid Coronavirus-related leave and expanded child care credit due to the Families First Coronavirus Response Act (FFCR) on March 20, 2020. To briefly summarize, the FFCR Act is to help businesses with fewer than 500 employees provide employees with paid leave, either for the employee’s own health needs or to care for a family member. To read the IRS news release with additional information about the Act, please use this link.

The COVID-19 Setup in ADG Payroll document will describe guidance and steps for an employer to create new leave benefit and pay type codes to track Coronavirus-related leave within the ADG Payroll & Human Resources System.

2020 Tax Forms

Below contains the updated 2020 IRS Tax Forms and associated product ID number for ordering new forms. The form links are for reference only. Forms may be obtained at a discount by ordering through Tim Fahlstedt with Colorado Advertising Products, Inc. Please click the 2020 Special Forms Notice for additional information. You cannot print the samples and use as actual forms. The alignment from a pdf will not be correct. Always order extra forms. 

Please note the 1099-NEC now replaces 1099-MISC Box 7 Non-Employee Compensation.

2020 Special Forms Notice

Form Product ID
W2 L87
1099-NEC NEC5110/5111/5112
1094-B 1094BT
1095-B 1095BIRS
1094-C 1094CT
1095-C 1095CIRS

Year End Assistance

Fiscal Year End – Assistance in helping you close the fiscal year of your organization. Applications that have some fiscal year end requirements have tips on what to do.

Calendar Year End – Lists tasks to complete prior when completing/starting a new calendar year. Modules that have specific calendar year end tasks include: System Administration, Payroll, Accounts Payable/Purchasing, and Accounts Receivables.

ACA Reporting Process – This document runs through processes required for setting up the Affordable Health Care Act Reporting, generating printed copies of the 1094 and 1095 forms, and creating a text file for electronic reporting.

Fund Accounting

A/P Eft Payment Setup – Discusses the process of setting up the system to pay vendors using electronic funds transfers instead of a check.

Payroll – 2020 W4 Form Changes and how they apply to ADG Payroll –  This new document reviews how the W4 form changes for 2020 have effected the ADG Payroll programs. for Federal and State Taxes.

Payroll – 2021 Federal Tax Rates  – Select this pdf document and to update your system’s Federal, FICA, and Medicare tax tables with the new values for each of your organizations.

Payroll – Overtime Averaging – Explains and provides and example of how the two different Overtime Averaging options work to be in compliance with Federal Labor Standards.

Payroll – Workers Comp Report Change – Shows how to change the payroll system type codes to create the correct totals for the report because of report the different calculations of overtime (1.5, 2, 2.5 regular wages)

TimeCard and Leave Request Manual – The manual steps you through setting up and using TimeCard and Leave Request System. The manual includes using the web interface.

Utility Billing

Proration Calculation – Explains how the proration calculation work for initial and final bills – assuming proration is turned on.

Period End Balancing – Reviews the process of balancing the Utilites accounts receivables balance with the General Ledger.

Fixed Assets

Depreciation Calculation – Explaination of the asset depreciation calculation process which is based on un-depreciated value and months remaining.

Building Permits and Code Enforcement

Court Management