COVID-19 Leave Tracking per IRS Guidelines for Families First Coronavirus Response Act

The IRS announced guidelines for tracking paid Coronavirus-related leave and expanded child care credit due to the Families First Coronavirus Response Act (FFCR) on March 20, 2020. To briefly summarize, the FFCR Act is to help businesses with fewer than 500 employees provide employees with paid leave, either for the employee’s own health needs or to care for a family member. To read the IRS news release with additional information about the Act, please use this link.

The COVID-19 Setup in ADG Payroll document will describe guidance and steps for an employer to create new leave benefit and pay type codes to track Coronavirus-related leave within the ADG Payroll & Human Resources System.

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2023 Tax Forms

Below are the updated 2023 IRS Tax Forms and associated product ID numbers for ordering new forms. Forms may be obtained at a discount by ordering through Tim Fahlstedt with Colorado Advertising Products, Inc. Please click the 2023 Special Forms Notice for additional information.

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2023 Special Forms Notice

FormProduct ID

W2L87

1099-NECNEC5110/5111/5112

1099-MLMA/LMB/LMC

1099-GLGA/LGB/LGC

1099-RLRA/LRB/LRC

1094-B1094BT

1095-B1095BIRS

1094-C1094CT

1095-C1095CIRS

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Year End Assistance

Fiscal Year End – Assistance in helping you close the fiscal year of your organization. Applications that have some fiscal year end requirements have tips on what to do.

Calendar Year End – Lists tasks to complete prior when completing/starting a new calendar year. Modules that have specific calendar year end tasks include: System Administration, Payroll, Accounts Payable/Purchasing, and Accounts Receivables.

ACA Reporting Process – This document runs through processes required for setting up the Affordable Health Care Act Reporting, generating printed copies of the 1094 and 1095 forms, and creating a text file for electronic reporting.

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Fund Accounting

A/P Eft Payment Setup – Discusses the process of setting up the system to pay vendors using electronic funds transfers instead of a check.

Payroll – 2020 W4 Form Changes and how they apply to ADG Payroll –  This new document reviews how the W4 form changes for 2020 have effected the ADG Payroll programs. for Federal and State Taxes.

Payroll – 2024 Federal Tax Rates  – Select this pdf document and to update your system’s Federal, FICA, and Medicare tax tables with the new values for each of your organizations.

Payroll – Colorado 2022 Changes and Tax Rates  – Select this pdf document to review the changes Colorado made the the tax withholding process. Included is an example of the new tax tables.

Payroll – Overtime Averaging – Explains and provides and example of how the two different Overtime Averaging options work to be in compliance with Federal Labor Standards.

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Utility Billing

Proration Calculation – Explains how the proration calculation work for initial and final bills – assuming proration is turned on.

Period End Balancing – Reviews the process of balancing the Utilities accounts receivables balance with the General Ledger.

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Fixed Assets

Depreciation Calculation – Explanation of the asset depreciation calculation process which is based on un-depreciated value and months remaining.